Executive - Administration - Rail Inland Terminals

Executive - Administration - Rail Inland Terminals - Ahmedabad

Company: dpworld

Location: Ahmedabad, Gujarat, India

Source: oracle

Language: english

<p>Key Responsibilities:</p><figure class="table"><table class="ck-table-resized" style="border-collapse:collapse;width:507pt;" border="0" cellpadding="0" cellspacing="0" width="676"><colgroup><col style="width:25.25%;" width="171"><col style="width:74.75%;" width="505"></colgroup><tbody><tr style="height:13.0pt;" height="17"><td class="xl75" style="height:65.0pt;width:128pt;" rowspan="5" height="85" width="171">Simpliance & CLMS Portal Compliance</td><td class="xl74" style="border-left:none;width:379pt;" width="505">100% correct vendor compliance documents to be uploaded on the portal</td></tr><tr style="height:13.0pt;" height="17"><td class="xl74" style="border-left:none;border-top:none;height:13.0pt;width:379pt;" height="17" width="505">NC points to be closed within open window timeline.<span> </span></td></tr><tr style="height:13.0pt;" height="17"><td class="xl74" style="border-left:none;border-top:none;height:13.0pt;width:379pt;" height="17" width="505">Addition & Deletion Vendor in Simpliance</td></tr><tr style="height:13.0pt;" height="17"><td class="xl74" style="border-left:none;border-top:none;height:13.0pt;width:379pt;" height="17" width="505">Addition & Deletion Employees in CLMS</td></tr><tr style="height:13.0pt;" height="17"><td class="xl74" style="border-left:none;border-top:none;height:13.0pt;width:379pt;" height="17" width="505">Attendance Input to be extracted from CLMS Software</td></tr><tr style="height:13.0pt;" height="17"><td class="xl75" style="border-top:none;height:26.0pt;width:128pt;" rowspan="2" height="34" width="171">S&E and CLRA compliance</td><td class="xl74" style="border-left:none;border-top:none;width:379pt;" width="505">Availability of S&E and CLRA license</td></tr><tr style="height:13.0pt;" height="17"><td class="xl74" style="border-left:none;border-top:none;height:13.0pt;width:379pt;" height="17" width="505">Timely renewal of S&E and CLRA license</td></tr><tr style="height:13.0pt;" height="17"><td class="xl75" style="border-top:none;height:91.0pt;width:128pt;" rowspan="6" height="120" width="171">Vendor Management & Process Improvement and Adherence</td><td class="xl73" style="border-left:none;border-top:none;">Timely GRN / Submission / Tracking<span>  </span>of invoice<span> </span></td></tr><tr style="height:13.0pt;" height="17"><td class="xl73" style="border-left:none;border-top:none;height:13.0pt;" height="17">Monthly vendor invoice payment tracker and clearance dashboard</td></tr><tr style="height:13.0pt;" height="17"><td class="xl74" style="border-left:none;border-top:none;height:13.0pt;width:379pt;" height="17" width="505">100% PR's to be raised before initiating any activity</td></tr><tr style="height:26.0pt;" height="35"><td class="xl74" style="border-left:none;border-top:none;height:26.0pt;width:379pt;" height="35" width="505">Contract renewal of all admin vendors to be initiated 60 days prior to their end date</td></tr><tr style="height:13.0pt;" height="17"><td class="xl74" style="border-left:none;border-top:none;height:13.0pt;width:379pt;" height="17" width="505">Managing Admin Audits (Internal and External)</td></tr><tr style="height:13.0pt;" height="17"><td class="xl74" style="border-left:none;border-top:none;height:13.0pt;width:379pt;" height="17" width="505">Associate Onboarding Checklist to be maintained and Signed</td></tr><tr style="height:13.0pt;" height="17"><td class="xl74" style="border-top:none;height:130.0pt;width:128pt;" rowspan="6" height="172" width="171">Managing Work Environment and Infrastructure support</td><td class="xl74" style="border-left:none;border-top:none;width:379pt;" width="505">Repair & Maintenance of Facility</td></tr><tr style="height:13.0pt;" height="17"><td class="xl74" style="border-left:none;border-top:none;height:13.0pt;width:379pt;" height="17" width="505">Internal Audits - IT, Asset, Infra, HSE<span>  </span>etc</td></tr><tr style="height:52.0pt;" height="69"><td class="xl74" style="border-left:none;border-top:none;height:52.0pt;width:379pt;" height="69" width="505">Support Canteen Infra and food quality (Availability of Cutlery/Equipment's like refrigerators/Canteen Chairs and feedback on food quality bi-Annually)</td></tr><tr style="height:26.0pt;" height="35"><td class="xl74" style="border-left:none;border-top:none;height:26.0pt;width:379pt;" height="35" width="505">Transport Infrastructure (Process of own LMV in place, LMV Drivers availability and<span>   </span>vehicle hygiene )</td></tr><tr style="height:13.0pt;" height="17"><td class="xl74" style="border-left:none;border-top:none;height:13.0pt;width:379pt;" height="17" width="505">Scrap SOP to be followed 100% as per guideline</td></tr><tr style="height:13.0pt;" height="17"><td class="xl74" style="border-left:none;border-top:none;height:13.0pt;width:379pt;" height="17" width="505">Washroom / Facility Hygiene to be maintained</td></tr><tr style="height:26.0pt;" height="35"><td class="xl74" style="border-top:none;height:26.0pt;width:128pt;" height="35" width="171">Engagement<span> </span></td><td class="xl74" style="border-left:none;border-top:none;width:379pt;" width="505">Organising monthly events and making administrative arrangements for Festive Celebrations as per Engagement calendar</td></tr><tr style="height:13.0pt;" height="17"><td class="xl76" style="border-top:none;height:39.0pt;" rowspan="3" height="51">Safety</td><td class="xl74" style="border-left:none;border-top:none;width:379pt;" width="505">Plastic Waste segregation and disposal Management</td></tr><tr style="height:13.0pt;" height="17"><td class="xl74" style="border-left:none;border-top:none;height:13.0pt;width:379pt;" height="17" width="505">Closure of GHSE Portal Open Points</td></tr><tr style="height:13.0pt;" height="17"><td class="xl74" style="border-left:none;border-top:none;height:13.0pt;width:379pt;" height="17" width="505">Managing HSE observation and timely closure on GHSE 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